23 March 2018

Operating a commercial fleet means that organisations are subjected to a huge volume of data on a daily, weekly and monthly basis. Analysing this information can be a daunting task, especially if there aren’t relevant reporting solutions in place.

However, organisations shouldn’t discount this data based on time or resource constraints. Not only does it help to reduce the overall operational costs of a fleet, it also ensures that the company is compliant with all employee health and safety procedures.

That’s why this month, we wanted to explore some of the additional ways companies can benefit from implementing an in-depth reporting policy.

Reduce your administration costs

Before the days of real-time reporting, any information had to be organised and reviewed manually. Not only was this time-consuming for businesses with larger fleets, it also left room for human error.

In-depth reporting software will run reports automatically, sending them to the designated recipient at a pre-determined time. Not only does this give greater accuracy, but it also means your administration time and costs are reduced.

Educate and coach your drivers

As well as reducing vehicle downtime, in-depth reporting gives fleet managers the ability to educate and coach their drivers on more economical driving practices.

For example, sgfleet’s Fleetintelligence system reports on the fuel consumption of a fleet. If there are specific drivers that have unusual fuel consumption, action can be taken to bring those costs down.

Reduced vehicle downtime

In-depth reporting gives fleet managers a direct insight into the maintenance and servicing schedules of their fleet. This data can be used to forward-plan any time the vehicle needs to be off the road, effectively cutting unplanned downtime and ensuring their fleet is always moving.

Exception reporting

Alongside educating and coaching drivers on economical driving, in-depth reporting solutions give you the ability to set exception reports. These are a simple, effective way to manage weaker areas of an organisation’s fleet.

The fleet manager is able to choose and set specific rules and standards within the system, which then notifies the manager when a rule has been broken. Whether this is dangerous driving or fuel mileage reports, it gives fleet managers a greater insight into their daily fleet operations.

Vehicle delivery information

If an organisation is expanding their fleet or replacing less economical models, vehicle delivery information can be collected and analysed throughout the delivery process.

The key benefit of this is that fleet managers are able to reallocate other vehicles if required, or suggest alternative transportation methods, ensuring that the fleet is always on the move.

Invoice analysis

If you’re operating with a strict budget, then in-depth reporting can help you analyse the invoices you receive throughout the month. Fleetintelligence comes with a bespoke dashboard, so fleet managers or other nominated employees are able to access crucial data at the push of a button.

This is especially important if an organisation is planning on expanding their fleet, or they have recently spent a large amount on servicing and repairs. If there are any discrepancies, the user can flag these with the fleet management and leasing company.


In summary, if you haven’t already embraced in-depth reporting within your fleet, now is the time to start. It has a host of benefits, for both your employees and your organisation as a whole.

It helps to reduce the overall cost of running your fleet, aids with driver safety and reduces the administrative and operational costs of unplanned downtime.

To find out more about our fleet management and leasing, employee benefits solutions and driver services, call a member of our team on 0844 854 5100 or email CSalmon@sgfleet.com.